VWT
Vail Wedding TransportEST. 2024 · COLORADO
VAIL · BEAVER CREEK · EAGLE COUNTY

A wedding weekend, handled.
Priced in 90 seconds.

Group transportation for your Vail Valley wedding — built so you can configure it yourself in less time than it takes to pick a font on your save-the-dates.

Most operators quote you fixed vans for fixed hours, regardless of who's coming, where you're going, or how the day actually flows. We took a different approach. Tell our pricing engine your guest count, your venue, and your timing — it allocates the right vehicles and gives you one per-guest rate. No PDFs to wait on. No vehicle math to do. Lock the rate for 14 days, no deposit.

Build your quote↓See how it works→
01
Real-time pricing
Configure your weekend below and see your number instantly. The rate locks for 14 days, with no deposit required.
02
Per-guest, all in
One rate per person, regardless of how many vans, SUVs, or coordination hours your weekend actually takes.
03
A discount for the host
When your guests book their own arrivals through your code, your wedding-day rate drops by up to 35%.
● YOUR HOSPITALITY, ALL WEEKEND LONG

They traveled for you.
We'll look after every one of them, in your name.

From the moment they step off the plane to the moment they fly home, your family and friends are met, driven and cared for. The love you put into the wedding is felt all weekend long.

They'll remember the wedding, and how looked-after they felt. Because you arranged it.

A GUEST'S WEEKEND, START TO FINISH
Every step of their weekend, cared for.
THU · 2:10 PM
They land
A driver is waiting at arrivals with their name on a sign. No searching the curb, no rideshare queue.
THU · 3:20 PM
They arrive
At the hotel with time to settle in before the welcome drinks, bags in hand.
SAT · 3:30 PM
To the ceremony
Grandparents door to door. Nobody walking up a mountain road in their best shoes.
SAT · 11:40 PM
The ride home
Whenever they're ready, early or last on the dance floor. Everyone gets back safely.
SUN · 9:35 AM
The flight home
Picked up on time, at the airport with room to spare. A calm goodbye, not a scramble.
THE WHOLE TIME
In your name
Every pass and message says "Emma & James's wedding." Your guests know who looked after them.
WHO DOES WHAT
Your part takes five minutes. Ours takes the whole weekend.
Your to-do list
3 ITEMS
Tell us the date, venue and hotels
Put our QR code on the save-the-date
Enjoy your wedding
Ours
EVERYTHING ELSE
Collect every guest's flight and hotel
Get consent to text each guest
Group parties landing together
Size every vehicle to the party
Price and invoice each party
Chase late sign-ups and payments
Put each ride on each guest's phone
Track every flight, re-time delays
Meet guests with a name sign
Answer "where's my driver?"
Run ceremony and reception rides
Get everyone home, however late
HOW WE DO IT
16 flights. 2 airports. One plan you never had to make.

Tap the button and watch every party find its ride.

EXAMPLE WEDDING · 42 GUESTS · 16 PARTIES
On their own: 16 separate arrivals across 2 airports and 8 hours. Who is picking up whom?
10 AM
12 PM
2 PM
4 PM
6 PM
8 PM
EGE
Eagle Airport
3
12:00 PM
2
12:15 PM
2
12:20 PM
2
2:10 PM
4
2:25 PM
2
2:30 PM
2
4:20 PM
4
4:35 PM
1
4:40 PM
5
6:40 PM
2
6:50 PM
DEN
Denver Airport
3
11:00 AM
2
11:15 AM
4
3:00 PM
2
3:10 PM
2
5:30 PM
A guest party (number = guests)Prefers its own vehicleGroup private ridePrivate ride
16
separate flights
2
airports, 2.5 hours apart
8 hrs
from first to last landing
?
who picks up whom
THE WEDDING DAY, IN MOTION
Immaculate coordination. Constant motion.

No one waits for a van to fill up. No one stands at the curb while the ceremony starts without them. More vehicles running more often means your guests step in, sit down and go, and the day flows the way you dreamed it.

3:003:153:303:454:00
The usual way
Wait for the van to fill
guests waiting…
Leaves when full
Our way
Always another on its way
Go
Go
Go
Go
Go
Go
Illustration. Smaller vehicles cycling continuously instead of a few large ones on a timetable.
Always another on its way
Smaller vehicles cycling continuously, so the next one is minutes away, not parked until a departure time.
The schedule bends; we bend with it
Ceremony starts late, cocktail hour runs long? The rides keep coming. Nobody is stranded by a timetable.
Home on their own time
Early leavers, last-dance stayers, grandparents at nine o'clock. Everyone gets back when they're ready.

Your guests won't notice the coordination. They'll notice they never waited.

WHAT YOUR GUESTS SEE
Five taps from your save-the-date to a warm welcome.
SAVE THE DATE
Emma & James
Scan for your ride
1. Scan. The QR is on your save-the-date or wedding website.
Your arrival
PARTY
The Parks · 2 guests
FLIGHT
UA 1520 · Thu 2:10 PM · EGE
STAYING AT
Four Seasons Vail
Happy to share with another party
Sign up
2. Sign up. Each party adds its own flight and hotel. Thirty seconds.
Your ride is ready
GROUP PRIVATE RIDE
Thu · pickup 2:40 PM
EGE → Four Seasons Vail
With one other party from Emma & James's wedding
Your share—
Pay
3. Pay their share. One link per party. Nobody fronts the cost.
VAIL WEDDING TRANSPORT
EGE→VAIL
Eagle AirportFour Seasons
Thu 2:40 PMDriver: Sam
Flight on time
Added to Wallet
4. It's on their phone. Driver, pickup time and flight status update by themselves.
Thu 2:12 PM
Welcome to Vail, Jen! Sam is at arrivals with your name sign.
Found him, thank you!
5. Met at the door. Name sign, warm car, hotel before welcome drinks.
PEACE OF MIND
You'll know everyone is safe. Without lifting a finger.
WHAT THE COUPLE SEES · EXAMPLE DASHBOARD
60%
of guests booked
15 more guests unlock 35% off.
Thu · EGE · The Parks (2)Group private ride · paid
Thu · EGE · The Millers (4)Group private ride · paid
Thu · DEN · The Kims (3)Group private ride · paid
The Larsens (2)Not booked yet · send a nudge
WHAT THE BRIDE GETS THAT WEEKEND
Everyone's here, Emma. 42 of 42 guests are at their hotels. Enjoy tonight.
One text. That's her whole transportation weekend.
And every guest who books earns her a discount, below.
YOUR WEDDING DISCOUNT
Every guest who rides with us makes your day lighter. And you choose who gets the gift.

Take it off your wedding-day transportation, or pass it on so their rides cost less. Either way, they'll feel your generosity.

25% · up to 15% off
50% · up to 25% off
75% · up to 35% off
60 of 100 guests booked. 15 more guests unlock 35% off.
Who gets the discount?
Your gift goes to every guest who signs up by your deadline, so it doubles as the nicest reminder you'll send: "Sign up by March 1 for Emma & James's rate."
TIER: 25% OFF YOUR WEDDING-DAY PACKAGE
$1,500
off your wedding-day transportation
$1,500
gifted to your guests, about $25 each
Total weekend savings$3,000
WHAT YOUR GUESTS SEE ON THEIR RIDE
"Emma & James have covered $25 of your ride. Enjoy the weekend!"
Example: a $12,000 transportation weekend, 100 guests. Tiers and amounts are confirmed in your quote.
WHAT IT'S ALL FOR
When you look back on the happiest day of your life, everyone was happy with you.
No one let down. No one left waiting. Every guest arrived smiling, celebrated without a care, and got home safe. That's the day we're here to give you.
Sonnenalp Hotel · Vail Village
VWT
Vail Wedding TransportEST. 2024 · COLORADO
Vail · Beaver Creek · Eagle County

Wedding transportation, built to luxury hospitality standards.

From inside Four Seasons Resort Vail·The Sonnenalp Hotel·The Lodge at Vail·The Ritz-Carlton, Bachelor Gulch·The Sebastian Vail. The standards we apply are the ones we know.
Build your quote↓Meet the operator→
A decade in Vail Valley hospitality
14 vehicles · 8 coordinators
Direct dispatch line
● 03 / Build your quote

Configure your weekend.

Pickup
Drop-off
Guests
Arrival window (min)
Event hours
Dedicated vehicle coverage
Includes

Professional drivers · Fuel + mileage · Vehicle assignment optimized for your group · Live coordination · 24-hour free cancellation

All-inclusive group rate
50 guests · Round-trip
Per guest$41All-inclusive · No deposit
Wedding Day
$2,075
✓ All-in rate · Total $2,075
Reserve this group↗
● 06 / The difference

The hospitality standard, executed on event day.

Forty-plus combined years inside the Vail Valley's most exacting hotels. The standards we learned there are the ones we run on now. Wedding transportation that anticipates, communicates, executes, and recovers — to the same standard a Four Seasons guest expects on every other interaction in the building.

Where the standard came from
Four Seasons Resort Vail
The Sonnenalp Hotel
The Lodge at Vail
The Ritz-Carlton, Bachelor Gulch
The Sebastian Vail
40+ combined years · 5 luxury properties · 1 standard

Most wedding day disasters happen in the small decisions no one is making. We were trained to make those decisions before they're problems. That's hospitality.

01

Anticipation

The standard

Luxury hospitality is run on what guests don't have to ask for. The water glass refilled before it was empty. The umbrella ready before the rain started. The transportation already moving before you noticed it should have.

What you get

We confirm your run-of-show 30 days out, then again 72 hours before. We track weather and I-70 closures all week and pre-position vehicles when needed. Your couple shouldn't be the ones telling us a snowstorm is coming.

02

Communication

The standard

The hospitality standard isn't responsiveness — it's reaching out before you need to. The pre-arrival call. The check-in before checkout. The proactive note when something has changed. Communication is the work, not the byproduct.

What you get

From the moment you lock your quote: a named coordinator, a direct line, scheduled check-ins at booking, four weeks out, and the week of. Your planner gets dispatch's mobile. You won't ever wonder where things stand.

03

Execution

The standard

On event day, luxury hospitality looks like nothing happening. No friction, no waiting, no decisions that need escalation. The room runs itself because the preparation was done in the weeks before.

What you get

Vehicles pre-positioned before guests arrive. Drivers briefed on your specific run-of-show, your specific guests, your specific venues. A coordinator in the room with your planner — not on the phone with us — for the duration of your event.

04

Recovery

The standard

Things go wrong at every event. The hospitality standard is measured by what happens next. How quickly. How quietly. Whether the guest knew it happened at all. Recovery is the rehearsed muscle that separates a hospitality operation from a service operation.

What you get

Reserve vehicles staged for every event we run. Direct authority on the day to make any call without asking permission. If something doesn't go to plan, your couple won't hear about it from us — they'll hear about it from your planner, the next morning, after we've already absorbed it.

Your wedding day will run on hundreds of small decisions made without you knowing they were made. That's what the hospitality standard means. That's what we deliver.

● The fleet · Operations

How we move you.

We don't just have a fleet. We have an engine that decides which vehicles you get based on your group, your timing, and your venue. Here's how that works — and what gets assigned to a wedding like yours.

● Meet the vehicles

Three vehicle types, one fleet.

Built for optimization and frequency: the fewest vehicles that can move your group, running as often as the day needs them. Larger vehicles carry more guests per trip, which is what keeps the curb moving and the waiting short.

Workhorse

14-passenger Sprinter

14 seats

The backbone of every wedding weekend. We deploy these first because they move the most guests with the fewest vehicles — meaning faster loading, less time at the curb.

  • +Mercedes-Benz Sprinter, executive interior
  • +Climate control, USB charging at every seat
  • +Bench storage for clutch bags and bouquets
  • +ADA accessible variants available on request
Group flex

11-passenger Sprinter

11 seats

Smaller groups, nimbler turning radius. Used when the venue has tight access — Beano's Cabin, Game Creek, mountain decks where a 14-pax can't maneuver.

  • +Mercedes-Benz Sprinter, comfort interior
  • +Climate control, USB charging
  • +Easier entry/exit for elderly guests
  • +Faster on switchback approaches
VIP & overflow

Executive SUV

Up to 6 seats

Bride and groom transport. Family-of-the-couple movements. Last-mile coverage when one or two guests miss the main shuttle — we don't leave anyone at the hotel.

  • +Leather interior
  • +Cooler with bottled water
  • +Always available for late-night curfew runs
● The team

Behind the wheel, behind the scenes.

Vehicles don't run themselves. Every wedding is supported by a small team that has worked together long enough to know who picks up the bride's grandmother and who watches I-70 traffic on the morning of.

01

Drivers

Commercial-licensed, tuxedo-uniformed, briefed on the day's run-of-show. They've worked Vail Valley weddings through every kind of weather.

02

Coordinators

The on-the-ground brains. They build the timing, communicate with your planner, and adjust on the fly when the ceremony runs over.

03

Dispatch

The voice on the other end of the dispatch line. Direct phone, no apps. Tracks every vehicle in real time, ready to redirect when plans shift.

See what we'd send to your wedding.

Build a quote in the calculator and we'll show the exact vehicle mix, hours, and per-guest rate for your specific group.

Build your quote↗
● For wedding planners

For planners who know how weddings actually run.

Wedding transportation, designed by people who've watched a lot of weddings unfold. Built for the version of your run-of-show that actually happens — not the spreadsheet you sent to the venue.

Talk to dispatch→How we operate↓
● The reality of event-day flow

Why frequency beats volume.

You know the script. The ceremony is supposed to start at 4:00. By 4:14, the officiant is still waiting on the bride's side of the family. Cocktail hour was meant to run until 6:00. By 6:35, the photographer hasn't finished the family formals. The reception was scheduled to wrap at 11:00. The dance floor is still going strong at 11:42.

Wedding transportation, the way most operators run it, treats your spreadsheet as the source of truth. They commit a fixed number of vehicles for fixed time blocks, then scramble when the schedule shifts. Guests wait at curbs. Vehicles sit empty. The end-of-night becomes a chaotic stagger of small groups asking dispatch for an ETA.

We've found a different approach that works better in the real world. Smaller vehicles, cycling more often. A continuous service model rather than a scheduled-departure model. Whether the bride starts on time or 25 minutes late, the next vehicle is two minutes away — not stationed in a parking lot waiting for a window that already closed.

Volume model · Other operators2 large vans · scheduled
VAN
VAN
3:00 PM5:00 PM

Vans staged for fixed departure times. If the ceremony slips by 20 minutes, the second van still leaves on schedule, half-empty. Late guests wait.

Frequency model · Our approach4 smaller vans · cycling
↓
↑
↓
↑
↓
↑
↓
↑
↓
↑
↓
↑
3:00 PM5:00 PM

Smaller vans cycling continuously. The next vehicle is always within 8 minutes. Schedule slips and stragglers are absorbed without anyone waiting.

● How we account for it

The algorithm models your wedding the way it actually unfolds.

Our pricing engine doesn't just count guests and miles. It accounts for the messy reality of how people move through a wedding day. Here's what's built into every quote — without you having to ask.

01

Schedule slip absorbed

Vehicle staging is calculated on a continuous service model, not a scheduled-departure one. If your ceremony starts late, the next van is already on its way back from the venue. No one waits.

02

End-of-night staggering

We model end-of-night returns as a 90-minute decay curve, not a single mass exodus. The early-leavers get rides. The closers get rides. The drunk uncle who insists on one more song still gets a ride.

03

Smaller vehicles, deployed more often

Where it makes operational sense, we deploy 11-passenger vans cycling more frequently rather than 14-passenger vans cycling less. Faster loading. Tighter venue access. Better guest experience. Same per-guest rate to your couple — pricing is anchored to the larger vehicle regardless.

04

Buffer built in by default

Every weekend includes operational buffer your couple doesn't see in the quote. Extra coordinator time. A vehicle held in reserve. Pre-positioning before known I-70 closure windows. The budget accounts for the wedding that runs long, not the one that runs on schedule.

● Talk to a real person

Direct line to dispatch. Same number, every time.

Planners get a direct phone line to dispatch — not a contact form, not a chatbot, not a generic support queue. The same person who's reading your run-of-show on Monday is the person tracking vehicles on Saturday. We answer in two rings or call back within ten minutes.

Dispatch — direct line(970) 555-0188Tap to call →Planner inquiriesplanners@vailwt.comTap to email →
● Standing accounts

For planners who book more than a few weddings a year.

If you're a planner with a steady book of Vail Valley weddings, we can structure a standing relationship that goes beyond per-event pricing. Terms are negotiated per-relationship — there's no public tier sheet. The benefits below apply to most standing-account arrangements.

01

Negotiated rate structure

Volume-aware pricing for planners booking 12+ weddings per year. We work backward from your typical wedding profile rather than applying a generic tier.

02

Dedicated coordinator pairing

Same coordinator across your weddings whenever scheduling allows. They learn your style, your preferred vendors, and how you like to communicate.

03

Priority weekend booking

Standing accounts get first-look access to peak-season weekends — before public availability is exposed on the calculator.

04

White-label invoicing

If your planner business invoices the couple directly, we can structure billing to flow through your books rather than ours. Cleaner for everyone.

● The toolkit

Resources we share with planners we work with.

Things we've built over years of running Vail Valley weddings. Free for planners to use, share with peers, or adapt to your own workflow. No email gate, no lead capture.

01↓

Run-of-show template

Our internal template for mapping transportation against ceremony, cocktail, dinner, and reception timing. Includes buffer windows we've found work in practice.

Download PDF
02↓

Contingency checklist

What to verify the week before a Vail Valley wedding. Weather windows, I-70 closure schedules, venue access requirements, vendor staging coordination.

Download PDF
03↓

Transportation timing guide

Our reference for how long things actually take in the Vail Valley — Sonnenalp to BC Chapel in shoulder season, Beano's Cabin venue access in winter, parking turnaround times at Donovan Pavilion.

Download PDF

Let's talk about your next wedding.

If you're working a Vail Valley wedding in the next twelve months and want to walk through how we'd handle it, we're happy to talk. No pitch deck, no formal pitch — just a conversation about your couple, your venues, and how we'd run it.

Schedule a partner call→
What that price buys

Immaculate coordination. Constant motion.

By the two people whose names are on the line — and who are at your wedding.

Cameron & Tiki · Vail Valley
Cameron & TikiOwner & Operators

We started Vail Wedding Transport because we saw the same thing happen at every wedding: incredible venues, exceptional planning, and transportation that didn't match the standard. Vehicles late. Vehicles full. Vehicles missing entirely. The one part of the day no one wanted to think about was the part most likely to go wrong.

Forty-plus combined years inside the Vail Valley's most exacting hotels — Four Seasons Resort Vail, The Sonnenalp Hotel, The Lodge at Vail, The Ritz-Carlton Bachelor Gulch, and The Sebastian Vail. Five luxury properties. One standard. We know this market because we built our careers inside it.

We've worked the porte-cochères. We've run the functions. We know how a Four Seasons guest expects to be received and how a wedding party wants to be moved between venues without ever feeling moved. The instincts that come from a decade of executing luxury hospitality from the inside don't transfer to a transportation vendor — they're the same person doing the same work, just from a different seat.

We've built the operation around the standard. Fourteen vehicles in active rotation. Eight coordinators trained against the same playbook we trained against ourselves. A dispatch system designed to absorb the messiness of real wedding days. This isn't a limousine company that happens to do weddings. It's a hospitality operation purpose-built for the most important transportation day in someone's life.

Our promise to you
01

Your final invoice will match the quote you locked. No surprise overage charges. No hidden fees. If anything is added later, we cover it.

02

Our direct phone number is on every contract. If dispatch can't be reached on event day — for any reason — you call us.

03

One of us is at every wedding we quote. The person on the phone always has authority to make decisions on your behalf.

CameronOwner & Operator
TikiOwner & Operator
Direct line(970) 555-0188owners@vailwt.com
● 04 / Where we operate

The valley's most-loved venues.

● Preferred operator at
Sonnenalp Hotel
Park Hyatt Beaver Creek
The Lodge & Spa at Cordillera
The 10th at Vail Mountain
Donovan Pavilion
Also frequently serving
Beaver Creek Chapel
Ritz-Carlton Bachelor Gulch
Beano's Cabin
Piney River Ranch
The Westin Riverfront
Camp Hale
Red Sky Ranch
Vail Interfaith Chapel
● 02 / The pricing engine

Variables in.
Your rate out.

The old way

Fixed vans for fixed hours.

  • —"You need three vans for four hours" — regardless of group size
  • —Same rate whether your venue is three miles or thirty
  • —Empty seats you pay for, or seats short at the curb
  • —A PDF arrives two business days later
The way it works here

Variables in, per-guest rate out.

  • +Your group, timing, and venue feed an engine that allocates the right mix of vehicles
  • +Mileage, drive time, and arrival window all factor into your number
  • +Two staffing strategies compared automatically — the cheaper one wins
  • +Your per-guest rate updates as you build. No PDFs. No callbacks.
What happens when you build a quote
01 / Input

Your variables

Group size. Pickup. Venue. Window. Event hours.

→
02 / Allocate

Right-sized fleet

A mix of 14-pax vans, 11-pax vans, and SUVs to fit exactly.

→
03 / Compare

Two strategies

Out-and-return vs. stay on-site. Whichever costs less, wins.

→
04 / Output

Per-guest rate

One number, all-inclusive, locked for 14 days.

The old way48 hours of waiting
→
Now90 seconds of building.
● 05 / What we plan for

Weddings rarely run exactly to plan.

The ceremony starts a few minutes late. Cocktail hour runs long. The reception keeps going. People stay later than they planned, leave earlier than they expected, and the run-of-show your planner sent shifts as the day unfolds. That's how weddings work.

Most transportation operators treat the schedule as the source of truth and scramble when reality doesn't match. We've taken a different approach — built around how weddings actually move, not how the spreadsheet says they should.

01

Continuous service

Smaller vehicles cycling more often, rather than fewer large ones on a fixed schedule. Whatever time the ceremony actually starts, the next vehicle is minutes away.

02

End-of-night handled

We plan for the wedding that ends in waves — early-leavers, late-stayers, the people who want one more song. Nobody waits at the curb.

03

Buffer built in

Every weekend includes coordinator time, a vehicle held in reserve, and contingency for weather and I-70. Built into the rate, not added later.

● The fleet · Operations

How we move you.

We don't just have a fleet. We have an engine that decides which vehicles you get based on your group, your timing, and your venue. Here's how that works — and what gets assigned to a wedding like yours.

● The allocator

Tell us your group. Watch the fleet form.

Guests at your wedding
100
Intimate · 20Large · 250+

Slide to your guest count. The engine reallocates the fleet in real time, the same way it does inside the calculator.

Vehicles deployed
14-pax Sprinter×684 seats
11-pax Sprinter×222 seats
Executive SUV—
Total seats · Utilization106 · 94%
● Meet the vehicles

Three vehicle types, one fleet.

Workhorse× 6 in fleet

14-passenger Sprinter

14 seats · Captain's chairs in row 1

The backbone of every wedding weekend. We deploy these first because they move the most guests with the fewest vehicles — meaning faster loading, less time at the curb.

  • +Mercedes-Benz Sprinter, executive interior
  • +Climate control, USB charging at every seat
  • +Bench storage for clutch bags and bouquets
  • +ADA accessible variants available on request
Group flex× 4 in fleet

11-passenger Sprinter

11 seats · 2-2-2-2-2 configuration

Smaller groups, nimbler turning radius. Used when the venue has tight access — Beano's Cabin, Game Creek, mountain decks where a 14-pax can't maneuver.

  • +Mercedes-Benz Sprinter, comfort interior
  • +Climate control, USB charging
  • +Easier entry/exit for elderly guests
  • +Faster on switchback approaches
VIP & overflow× 4 in fleet

Executive SUV

Up to 6 seats · 2-2-2 configuration

Bride and groom transport. Family-of-the-couple movements. Last-mile coverage when one or two guests miss the main shuttle — we don't leave anyone at the hotel.

  • +Cadillac Escalade or equivalent
  • +Privacy partition, leather interior
  • +Cooler with bottled water
  • +Always available for late-night curfew runs
● The team

Behind the wheel, behind the scenes.

Vehicles don't run themselves. Every wedding is supported by a small team that has worked together long enough to know who picks up the bride's grandmother and who watches I-70 traffic on the morning of.

01

Drivers

Commercial-licensed, tuxedo-uniformed, briefed on the day's run-of-show. They've worked Vail Valley weddings through every kind of weather.

02

Coordinators

The on-the-ground brains. They build the timing, communicate with your planner, and adjust on the fly when the ceremony runs over.

03

Dispatch

The voice on the other end of the dispatch line. Direct phone, no apps. Tracks every vehicle in real time, ready to redirect when plans shift.

See what we'd send to your wedding.

Build a quote in the calculator and we'll show the exact vehicle mix, hours, and per-guest rate for your specific group.

Build your quote↗
● 06 / Frequently asked

The questions couples actually ask.